Tailored hotel workflows
Marketing operations
- Content requests
- Draft preparation
- Human approval
- Asset handover
A 28-Day AI Workflow Pilot for Your Hotel
Start with one clearly defined challenge. Test a focused workflow over four weeks and evaluate its impact before deciding whether to scale.
Technology powered by Videntra
GuestCan we leave our bags before check-in?
HotelOf course. Reception stores them until your room is ready.
Hotel teams often move the same information between tools, repeat the same answers or follow up on requests manually.
Start with one workflow
We assess one workflow, define a realistic pilot and test how it can work within your existing environment.
AI guest messaging
Guest communication
- Parking
- Breakfast
- LuggageSelected
- Late arrival
- Questions coveredAnswered with the hotel’s own information.
- Needs the hotel teamHanded to a colleague on the hotel team.
Guest request routing
Operational follow-up
- One request type
- Captured
- Routed to an owner
What the pilot delivers
- A documented scope
- Agreed success criteria
- A baseline
- A configured or developed workflow
- Team onboarding
- An evaluation report
The aim is to establish whether the solution creates enough value to justify a wider rollout.
Start with the challenge. Prove the value. Then scale.
Audit and technical readiness precede the four-week pilot.
Operations Audit
Before the 28 daysAgree one priority and a pilot plan.We map your hotel’s processes, systems and team workflows to identify where automation could create measurable value. Together, we define one priority and a clear pilot plan.
28-Day Pilot
During the 28 daysTest one focused solution in one property.We test a focused solution over 28 days in one property. Scope and success criteria follow the specific hotel case, with team onboarding and ongoing monitoring. The pilot starts once inputs, access and scope are ready.
The four weeks, as an indicative sequence
- Week 1Baseline and setup
- Week 2Testing and onboarding
- Week 3Controlled use and improvements
- Week 4Evaluation and recommendation
We adapt the sequence to the agreed case.
Evaluation
Week 4 of the pilotMeasure the impact against the starting point.We measure the impact against the starting point before deciding on the next step.
Rollout
Afterwards, if agreedExtend only when the agreed criteria are met.Once the agreed success criteria are met, we extend the approach to additional workflows or properties, with documented processes, team training and clear ownership.
Explore Hautel Intelligence
Download the presentation to explore our approach.
PDF in English, 0.9 MB
Frequently asked questions
Is this a full platform rollout?
The pilot tests one agreed workflow in a limited setting.
How is success measured?
We agree metrics around the case, such as time spent, error rate, handling coverage or team feedback.
What happens after four weeks?
We review the findings and recommend scaling, adjusting or stopping.
What does it cost?
Scope, investment and usage costs are specified in the proposal.
Anton VerheydenFounder, Hautel
A quick question? Ask Anton directly.
Apply for a 28-Day Pilot
We’ll review your workflow and contact you to assess pilot fit. An application does not commit you to a project.